AI Productivity App find themselves at a certain point within their life looking for a task management software to greatly help them refocus and keep their finger tips about the most important thing. Task management products organize, schedule and make sure that tasks get done promptly. On short it could boost your productivity. By being better organized and more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when individuals were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, so the increasing request for such tools generated a big base of good task and project management solutions. There are a lot of choices to greatly help manage the tasks, ranging from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are in fact looking for a personal organizer application to place some order within their busy and messy life. “Initially, I somehow managed to keep everything in my own head. Then, when i began to take on more projects, I realized that I needed a task management system to keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “To Do List” applications where users develop a list of tasks for which they set a start date, some deadlines and important – something very easy.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications nowadays adopt, to 1 degree or another, the GTD method of task management according to the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they’re. The problem, though, with TO ACCOMPLISH lists and personal organizers is that are only good for your projects. Task management or task tracking software is more than only a to-do list. In a business many of the tasks are collaborative and require multiple associates to satisfy several tasks in a single project. In this case you need a credit card applicatoin where assignments could possibly be made, all tasks could possibly be tracked, and completed work could be archived. This is a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks in time and even create plans. It is a further step to an upper level: project management or project planning software.

Why do we need a task management application?

Every day we spend most of the time on urgent but low priority tasks as the most significant ones get delayed until a later date. Unfortunately, that “a later date” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to find out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. This is the major problem with task management applications: they might need too much effort on users part. It is easy to spend too much time on organization, rather than enough on getting things done. Way too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a piece of paper.

Benefits of a task management tool

helps you to organize, assign and prioritize tasks

enables you to establish goals and milestones also to manage deadlines

you don’t need to remember all tasks and much more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the breakdown of complex tasks into smaller deliverables that can be controlled with minor difficulty

A task management software is an essential component for organizational and business operations and may make managing the project simpler.